0. Opening

  • Meeting opened by Benjamin at 7:42 PM 2020-03-17

Attendance

  • Present: Benjamin, Margaret, Nick, Peter, James
  • Apologies: Paul
  • Absent: Michel

1. Confirmation of Previous Minutes

2. Reports & Standing Items

  • Financial Situation as of 2020-03-17 (Peter)

    • Balances:
      • Cash box
        • $592.60 current, $582.60 start of year ($390.25 start 2019)
      • Debit card(old)
        • Expired current, Expired start of year ($40.86 start 2019) (Paul: should this be removed? Peter: has it been recovered?)
      • Bank Balance
        • $2098.47 current, $2114.42 start of year ($2754.04 start 2019)
      • Receivables
        • $34.73 (Paul) from expired Debit card (old) load go.
          • Peter: Paul reports that Paul has received the money
      • Total Assets
        • $2795.53 (was $2801.48 start of year) ($3213.04 start 2019)
    • Statement:
      • Income
        • $52.00 this month, $61.90 last, $183.90 this year
      • Expense
        • $21.00 this month, $101.90 last, $165.24 this year
      • Net Proceeds
        • $31.00 this month, ($40.00) last, $18.66 this year
    • Outstanding:
      • No outstanding debts

  • Membership Situation as of 2020-03-17 (Paul)

    • No update this month.

3. Events status

  • Covid-19 response
    • Spacecubed has requested cancellation of all events with more than 30 attendees, and no food to be served.
    • Linux Australia advice: http://lists.linux.org.au/pipermail/announce/2020-March/000313.html
    • We should provide hand sanitiser!
    • MOTION: Announce that March 2020 PLUG in the Pub is canceled-
      • Proposed by Peter and seconded by Margaret.
        • For: 4 Against: 1
  • We’re down a couple of committee members and the Chair has to go
  • MOTION: Adjourn until 19:30 next week

    • Proposed by Nick and seconded by Margaret.

      • Passed without dissent.

    • Meeting adjourned until Tuesday 2020-03-24 19:30

Meeting adjourned at 2020-03-17 20:17

Meeting reopened at 2020-03-24 19:38 by Benjamin

  • March 2020

    • Raspberry Pi Jam and Workshop. 2020-03-10
      • Feedback for RPF
        • Make sure we get the right resistors (we got the wrong ones and had to jerry rig something together to make the LED bright enough to see)
        • Wiring diagrams on the example activity cards did not specify which lead on the LED should go where
        • Shirts were high quality and went quickly, and 1 each of M, L, XL was a great mix
      • Feedback for us
        • Next time we need at least 2-3 “complete stations” - ie, keyboard and mouse and monitor and cables to hook up any Pi generation. We don’t need to go so far as to have a setup for everyone, as people will happily huddle together in 3-5 person groups
        • We can and will reuse a bunch of the parts from this Jam @ the next one
        • Let’s arrange it and advertise it way sooner next time
        • Maybe have some slides to start and end the event
        • Would like to have more demos + talks on the night, and to see both more quality and quantity

  • April 2020

    • In person events seem to be off the agenda for the forseeable future (6 to 12 months?)
    • Talk: 2020-04-14 Jamesh Github
    • Talked about software possibilities for virutal presentation
    • James noted that we need something for presenting (ie: slides)
      • Nick thinks that Big Blue Button might be good
      • Aiming for an April event seems unlikely
    • Margaret thinks that we should cancel events in the calendar, and send an email about the situation and say that we will be investigating virtual events
    • Continue talk about Big Blue Button
    • Benjamin notes that Perth Machine Learning group is using Discord Voice Chat with Screen Sharing
    • Second Sunday PLUG+POSH 2020-04-12
    • (Paid venue)

  • James suggests using the time slot for testing online and virtual tools

  • Nick wants to use the next regular timeslot for a practice virtual presentation

  • Future

    • Paul: We should draft an email to send to members that we are cancelling in person events for Covid19, and all committee members can read/edit before we send out?
      • ACTION: Benjamin to draft an announcement, then send out
    • May: Focal Fossa Ubuntu 20/04 pre-release demo/launch party?
      • Expected release date 2020-04-23
      • POSTPONED
    • June: Quiz?
      • Take it to email, need to book a venue.
      • POSTPONED
    • Talk by Martin
      • POSTPONED
    • Puppet Inc may want to do with us, need to talk to Gino (but as above)
      • POSTPONED
    • OpenVPN? Routing, Wireguard?
    • Godot: Free software game engine
    • Foreman? (Bare Metal Deployment with Foreman)
    • RPi 4 demo
    • Blender
    • Netbox (IPAM/DCIM)
    • Snipe-IT (python inventory management)
    • Boostnote
    • Anki

      • POSTPONED

      • ACTION: Nick to update Google caalendar with “In Person events cancelled for now; virtual events being investigated”

        • Should match Benjamin’s announcement

4. General Business and Matters Arising

  • ACTION: Update PLUG addresses
    • (New address President X)
      • PLUG Incorporation number: A1007186U ABN: 58 233 849 580
      • done: DMIRS.
      • done: Bendigo Bank.
      • ASIC.gov.au, Margaret noted that there was no address for PLUG on that site.
        • STATUS: Need to update the address associated with the ABN, ASIC.
      • ACTION: Peter will update the address associated with the ABN, Paul can help.
        • Peter still to do
    • ACTION: Peter 2018 & 2019 financial report on PLUG website .ODP * In Progress - see below
      • ACTION: Peter to make the financial report available, as presented to the 2020-02-11 AGM
        • Done!
      • ACTION: Nick will help to get it into the published site
        • Nick still to do
    • TODO: New Bendigo accounts, Benjamin/Peter/Nick - Banks require forms to be signed.
      • ACTION: Back to the bank. Peter&Nick, Monday afternoon 2020-03-30
    • Update Spacecubed/Riff agreement
    • TODO: Peter will bank some of the cash box moneys.
      • STATUS: Still to do
    • TODO: Paul: I received a $34.73 cheque for the Load and Go card and I will cash it.
      • Server migration to Digital Ocean is progressing.
        • We anticipate for it to be complete in March. If it takes long Nick will notify us if more time is needed:)
          • Status: Some interdependencies have been identified and are being worked on
        • Nick: Not getting a lot of hacking time, so blockers tend to affect the entire migration process

5. New General Business

  • Margaret: we need to have a complete copy of (at least) the AGM minutes with full names in it
    • This does not need to be the one on the website - that can have the names redacted.
    • Nick is keen for us to get a better workflow that ties in with Peter’s desire to have agendas available
    • Peter: we need to distinguish what is agenda material from what is discussed material
    • Margaret thinks that the previous material needs to be excised so that it is not confusing what is new or not; financial and membership details can be added beforehand
      • We should have just the topics added to the new general business, no need for full details.

6. Next committee meeting

  • Tuesday 2020-04-21 19:30

Meeting closed by Benjamin at 8:34 PM.