Committee Minutes 2025-01-21

Meeting opened 19:37 PM

  1. Attendees

    • Present:
      • Dan, Harry, Jacek, James, Paul, Wyatt
    • Apologies
      • Nick
    • Absent:

  2. Minutes of last committee meeting https://www.plug.org.au/events/committee/2024/11-19/

    • Motion to accept minutes Paul, Seconded by James
    • Passed without dissent.

  3. Next Meeting

    • 18th February 2025

  4. Reports

    • Chairman / President Report
    • Secretary Report
      • Wyatt has been calling most current members to find out what they would like to do for 2025.
      • Especially regarding what sort of events members would like to see and attend.
      • See the details email from 2025-01-18
    • Treasurer’s Report 2025-01-21
      • Savings: $3032.25
      • Debit: $178.78
      • Cash: $386.10

  5. Specific Business

    • ACTION Follow up email from Harry to Storm Clive-Smith storm@spacecubed.com [plug-ctte] Your Upcoming Events @Spacecubed"
      • Done: James to update website meeting minutes.
      • Action: Not Done. James will contact Benjamin USD$26.40/month for three months = AUD$120
        • Current bills are USD$13.20/month (downsized the instance)
      • Action: James will contact Benjamin and explain our offer and discuss options with him.
      • Action: In progress. PLUG Addresses updating. Harry has established commerce and Paul/Wyatt need to follow the setup instructions from Harry’s email 2025-01-18
        • associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address)
        • https://connectonline.asic.gov.au/ , “Perth Linux User Group” ABN 58233849580
        • Also AWS has old address: volunteer to fix?
      • Action: James to investigate PAYID what is necessary once he has access to accounts.
        • I attempted to get an email added as a PayID, but Bendigo said that was impossible for organisation bank accounts.
        • Action: James to go back to Bendigo to ask to add ABN as PayID.
      • Action: In progress. Nick and Wyatt to work though the UGMM processes to document them.
        • Moving forward.
      • Action: In progress. Nick and Wyatt Group activity documents. Onboarding process not fully actioned yet, but the document to detail onboarding process has been done. e.g. event runsheets: recorded talks, BBQ, Quiz.
      • Action: Done. James to put SGM minutes on website.
    • Done on its way: Nick Form response: “2024-10-11 Matt Richardson [plug-ctte] October and November Community Event Gift Shipping”

New Items:

  • Action: James to follow up on mailing list. Check Committee and everyone access for everything. We can always do before the start of the next in person meeting.

  • Action: James to add Jacek’s event (Perth Design, Technology & Innovation Tradeshow 2025) to calendar.

  • Follow on Artifactory invoice to pay for meetup.com subscription.

  1. Events

  • Review events:

  • Upcoming events:

    • January 2025
    • February 2025
      • Second Sunday 2025-02-09 PLUG+POSH Hack afternoon
      • Second Tuesday 2025-02-11 PLUG: Talk/seminar, Second Tuesday
        • James has contacted Jasper to confirm if the Matrix talk is possible.
        • ACTION: James to update calendar based on Jasper’s response
    • March 2025
      • Second Sunday 2025-03-09 PLUG+POSH Hack afternoon
      • Second Tuesday 2025-03-11 Raspberry Jam.
        • ACTION: James to make sure event submitted to R-Pi events calendar.
      • 2025-03-21: Perth Design, Technology & Innovation Tradeshow
    • April 2025.
      • Second Tuesday 2025-04-08 Linux install fest
        • ACTON: Bring USB install media with ISO’s
        • Perhaps Deb, Ubuntu, Mint, Fedora others
    • May 2025.
      • Quiz night suggested by Paul to organise
    • June/July.
      • Kings Park BBQ suggested by Paul to organise
  1. General business

  • Discussed the methods so far for finding events people with a view to some new methods.

  • Direct contacts.

  • Issues with hosting talks

    • Lack the hardware for recording
      • We used to have mixers, multiple cameras and microphones
      • Want a camera with higher definition recording and modern software
      • We have one “AVNODE1” set of good quality equipment
      • TODO: A superior streaming service. OBS possible option but has had issues in the past.
      • TODO: design a system for being able to easily stream (chat needs to be continued)
      • Action: James to write a short doc about future AV setup.
        • Automatic network detection orchestration
    • No backup for broadcasting
    • Action: Harry to ask the PLUG list about what topics would interest them.

  • Status of the South Australian Enthusiast Group. * Action: Wyatt contact Linux Australia to find out about them and if they need assistance. Hosting can be provided by Linux Australia. * Action: Wyatt to host a PLUG stall in Geraldton to Show off linux installation.

    • sign up sheet for expressions of interest
    • Will be able to get recompensation from Linux Australia and PLUG.
      • Action: Wyatt to email committee for how much.

  • Discussion about 3G shutdown&blocking / 4G/5G VoIP emergency call access Committee to email michele Rowland MP this document

    • discussion had. Not to be sent as written
    • PLUG is supportive of bringing government policy changes to the government.
  1. Meeting finished at 20:42 PM on 2025-01-21