Committee Minutes 2024-11-19

  1. Attendees

    • Present:
      • Harry, Jacek, James, Nick, Paul, Wyatt
    • Apologies
      • none

  2. Minutes of last committee meeting https://plugorgau.github.io/events/committee/2024/10-15/

    • Motion to accept minutes: Jacek, Seconded by: Paul
    • Passed without dissent.

  3. Next Meeting

    • 21st January 2025, after AGM

  4. Reports

    • Chairman / President Report
      • Thank you to everyone that has contributed to the recent events.
    • Secretary Report
    • Treasurer’s Report
      • Savings: $3032.25
      • Debit: $163.23
      • Cash: $386.10 (October 2024) Action: Paul will email committee the report

  5. Specific Business

    • ACTION xxx: Venue bookings “2024-10-28 From: Storm Clive-Smith storm@spacecubed.com [plug-ctte] Your Upcoming Events @Spacecubed”

      • Action: James to update website
      • Action: James will contact Benjamin USD$26.40/month for three months = AUD$120
        • Current bills are USD$13.20/month (downsized the instance)
      • Action: James will contact Benjamin and explain our offer and discuss options with him.
      • Action: In progress. PLUG Addresses updating. Harry will examine recorded information required and update - Attempted to contact Peter Lyons. Will get his phone details and Benjamin contacts at the meeting. In progress.
      • Action: In progress. Following up with Peter via phone. * associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin’s new address) * https://connectonline.asic.gov.au/ , “Perth Linux User Group” ABN 58233849580 * Also AWS has old address: volunteer to fix? * Action: James to investigate PAYID what is necessary once he has access to accounts.
        • Action: In progress. Nick and Wyatt to work though the UGMM processes to document them.
        • Action: In progress. Nick and Wyatt
        • Group activity documents. Onboarding process not fully actioned yet, but the document to detail onboarding process has been done. e.g. event runsheets: recorded talks, BBQ, Quiz
      • Action: Not yet done. James to put SGM minutes on website.
      • Done: James/Nick to update Meetup and Google Calendar for 2024-11-12 event.
  • New Items:
    • Done on its way: Nick Form response: “2024-10-11 Matt Richardson [plug-ctte] October and November Community Event Gift Shipping”
  1. Events

  • Review events:

    • November 2024
      • Second Sunday 2024-11-10 PLUG+POSH
      • Second Tuesday 2024-11-12
        • JasperG: Minecraft-server-in-Docker lightning talk
        • We did not set up recording. Seven attendees. https://dddperth.com/ , Saturday 2024-11-16
          • James attended. Met a few PLUG folks. Good value day, big venue at Optus Stadium.

  • Upcoming events:

    • November 2024

      • PLUG-in-the-Pub Thursday 2024-11-28

    • December 2024

      • Second Sunday 2024-12-08T11:00 Xmas BBQ + PLUG+POSH

        • Vote for $150 proposed by Harry, seconded by James. Passed unanimously.

        • Special invite, past committee&friends.

        • Action: Paul to email committee.

        • Hosts James Paul

        • Food James-some

        • Drinks Dan

        • Paul email

        • Collect final attendance RSVP: buy for 15 attendees?

    • January 2025

    • February 2025

      • Second Sunday 2025-02-12 PLUG+POSH Hack afternoon
      • Second Tuesday 2025-02-14 PLUG: Talk/seminar, Second Tuesday

    • March 2025

      • Second Sunday 2025-03-09 PLUG+POSH Hack afternoon
      • Second Tuesday 2025-03-11 Raspberry Jam.

    • April 2025.

    • Second Tuesday 2025-04-08 Linux install fest?(and anything else open..)

  1. General business

  • Discussed the methods so far for finding events people with a view to some new methods.

  • Direct contacts.

  • Issues with hosting talks

    • Lack the hardware for recording
      • We used to have mixers, multiple cameras and microphones
      • Want a camera with higher definition recording and modern software
      • We have one “AVNODE1” set of good quality equipment
      • TODO: A superior streaming service. OBS possible option but has had issues in the past.
      • TODO: design a system for being able to easily stream (chat needs to be continued)
      • Action: James to write a short doc about future AV setup.
        • Automatic network detection orchestration
    • No backup for broadcasting
    • Action: Harry to ask the PLUG list about what topics would interest them.

  • Status of the South Australian Enthusiast Group. * Action: Wyatt contact Linux Australia to find out about them and if they need assistance. Hosting can be provided by Linux Australia.

      * Action: Wyatt to host a PLUG stall in Geraldton to Show off linux installation.
    • sign up sheet for expressions of interest
    • Will be able to get recompensation from Linux Australia and PLUG.

  • Action: Wyatt to email committee for how much.

  • Discussion about 3G shutdown&blocking / 4G/5G VoIP emergency call access Committee to email michele Rowland MP this document

    • discussion had. Not to be sent as written
    • PLUG is supportive of bringing government policy changes to the government.
  1. Meeting finished at 20:15 on 2024-11-19